Vacant job

Job Responsibilities

Are you interested in practical archive work? We are looking for someone to work for six months as an archive assistant at Sweden's largest administration for support to people with disabilities!

You will be guided and be part of a knowledgeable and dedicated archive team with two development leaders, an archivist, and an archive assistant.

As an archive assistant, you will primarily work with the practical management of the administration's personal records. Your tasks will include organizing and preparing analog personal records for further delivery to the Regional Archive. Archive maintenance tasks on digital platforms may also be relevant. We value a uniform working method with joint meetings and check-ins.

The work involves heavy lifting and moving archive boxes from shelves.

The handling of public documents mainly consists of confidential individual-related information. Therefore, you need to be aware of, able to handle, and feel comfortable working with confidential matters. The work is conducted in accordance with applicable legislation and guidelines.

The position is placed within the Communication and Staff unit, which is part of the Quality and Governance department. The unit consists of development leaders for archives, archive assistants, lawyers, committee secretaries, communicators, registrars, and development leaders in case management, information security, and data protection. We are located in fine premises at Selma Lagerlöfs Square, where we operate based on an activity-based working method with flexibility, choice, and digital opportunities. We have clear leadership with a concrete leadership philosophy based on Gothenburg City's common approach; we know our mission and who we are here for, we work together, we care, and we think innovatively.

Qualifications

We are looking for someone who has completed upper secondary education. If you also have a post-secondary vocational or university education in archive and information science or equivalent, we consider it an asset. We also see it as an advantage if you have relevant experience in information management/archive work within the public sector.

You should be accustomed to a digital working method and have experience with various IT systems. You should also have good knowledge of the Swedish language, both spoken and written. You have the ability to share information and ideas, both orally and in writing, and adapt your communication according to the recipient, target group, and situation.

To thrive with us, you need to be responsible and take your and the shared tasks seriously. You focus on what is best for the organization and have the ability to work collaboratively with others to perform tasks and achieve goals. You understand the common mission, act accordingly, and contribute to the whole.

You are meticulous, work focused, concerned that your work is performed correctly and thoroughly, leaving nothing to chance. You have the ability to focus on details, complete what you have started, on time and with the desired quality.

Other

Selection and interviews will begin during the application period.

In this recruitment, you will be asked to answer a number of questions where you describe your knowledge in the field instead of sending a personal letter.

The City of Gothenburg actively works to promote equal rights and opportunities and to counteract discrimination. As an employee in the administration for support to people with disabilities, we offer you:

• Secure employment with good employment conditions
• Full-time with the possibility of part-time
• Introduction upon hiring
• Professional development
• Wellness grants, bicycle grants, and other discounts and offers

You can only submit your application via our recruitment system as all handling of personal data must comply with GDPR.

Appointment will occur provided that the position does not need to be claimed in the administration or the city's transition work.

To those representing staffing and recruitment companies: For this recruitment, we have chosen recruitment channels and do not wish to receive offers of competence mediation, advertising, or recruitment assistance.

About Us

We are all different. We are also alike and have the same right to a safe home, meaningful employment, and to feel valuable. With the right conditions, we can grow, develop, and participate in society on our own terms.

Within the administration for support to people with disabilities, we provide support, service, and care to children and adults with disabilities and create opportunities for them to live a good and independent life, like everyone else.

With 6,200 dedicated employees, we are Sweden's largest administration for support to people with disabilities. We work, among other things, within housing with special services, daily activities, housing support, personal support, and children's and short-term accommodations.

Do you want to contribute to a more inclusive society? Welcome to us!

You are Gothenburg